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District Policies


School Records

All parents and eligible students are hereby advised of their rights with respect to school records as outlined in the Federal Family Educational Rights and Privacy Act of 1974.

Parents of a student under 18, or a student 18 or older, have a right to inspect and review any and all official records, files and data directly related to their child or themselves. This includes all material that is incorporated into each student's cumulative record folder and intended for school use or to be available to parties outside the school system.

This information includes, but is not necessarily limited to, identifying date, academic work completed, level of achievement (grades, standardized test scores), attendance data, scores on standard intelligence, aptitude and psychological tests, interest inventory results, health data, family background information, teacher or counselor ratings and observations and verified reports of serious or recurrent behavior patterns.

Parents and students are also entitled to an opportunity for a hearing to challenge the content of such records to ensure that they are not inaccurate, misleading or otherwise in violation of the privacy or other rights of students. This hearing will provide an opportunity for the correction or deletion of such inaccurate, misleading or otherwise inappropriate data. Any questions concerning the procedures for requesting such a hearing should be directed to the Superintendent of Schools.

Student records and any other materials contained in the cumulative record that are personally identifiable are confidential and may not be released or made available to persons other than parents or students without the written consent of parents or students. There are a number of exceptions to this rule, such as other school employees and officials, or certain state and federal officials who have a legitimate education need for access to such records in the course of their employment.

In keeping with Section 438 (a) (5) (A) of the act, the school district defines the term student “directory information” as follows: the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received and the most recent previous educational agency or institution attended by the student.

The district may make public a directory of information for public disclosure of the above information unless the parents or students affected give written notice to the school district business office of their objection to the disclosure of such information as public information to the school district business office within 30 days of the date of publication of this notice.

Any complaints may be filed with the United States Department of Education.


Legal notice

In accordance with state and federal regulations, notice is hereby given of the rights of parents and eligible students to inspect, review and correct student education records.

The district further gives notice of its intent to limit unauthorized disclosure of information contained in these records.

Copies of the district policy under the Family Education and Privacy Act are available at the District Office, 100 Robinwood Avenue, Elmira Heights.



Student Attendance

Students should be in school each day unless excused absences prevent the student's attendance. Excused absences include illness, family illness or death, religious observance, court appearances and remedial health treatment.

In most cases, a full day's absence is not required for a dentist or doctor's appointment, a permit or road test, a recruiter visitation or a job interview. Parents should encourage their children to attend school for whatever part of the day is left when the absence is for any of the reasons listed above.

Regular attendance at school is vital for the educational progress of each student. Frequent absences make success in school more difficult to achieve.

We especially wish to eliminate unexcused absences. Shopping, family vacations, baby-sitting, trips, student "skip day," hunting/fishing, oversleeping, working or missing the bus are not acceptable reasons for absence from school. Such absences, when allowed by the parent, are considered unexcused and, by law, parents are held responsible for them. Cooperation and understanding from parents on this matter is appreciated.

We also wish to eliminate tardiness to school. Parents are reminded that they are responsible to see that their children are in school regularly and promptly.

School authorities make every effort to contact parents regarding an absence or tardiness. It would help greatly if parents would call the school to report their child's absence by 9:00 a.m. each day. This reduces the number of calls the school must make.

It is required by New York State Law that every absence, excused or unexcused, be explained by a written note from home, signed by the parent, upon the student's return to school. To expedite attendance-keeping for your child, it would be very helpful if you would date each excuse you write, include the student's full name, and give a clear and precise reason for the student's absence.

The regulation regarding attendance at school has recently been revised.

Parents must report to the respective building office to sign their child out of school. When a student at Edison High School has a legally recognized appointment, the parent may send a written excuse.

For students attending legally recognized appointments, the student must provide documentation from the respective office confirming the appointment was held upon returning to school.

No child will be released during the regular school day for unexcused absences. Parents wishing to take their child out of school for an unexcused reason will be required to report to the school office to sign their child out.



Health and Safety Notices


Emergency Management Plan

The Elmira Heights Central School District has established an Emergency Management Plan to handle emergency situations in and around our schools.

In addition to the published plan, we conduct an annual emergency drill according to the regulations of the Commissioner of Education. This drill usually takes the form of an early dismissal.

Copies of the Emergency Management Plan are available for your review in the District Office or in the school offices. Please call to make an appointment if you wish to review the plan.


Asbestos reinspection notice

In accordance with the regulations of the Asbestos Hazard Emergency Response Act (AHERA), the district has had our buildings reinspected by a New York State-certified asbestos inspector to determine whether any of the asbestos-containing building materials in our facilities have deteriorated or been damaged. Asbestos-containing materials have been found to be in good condition and are being monitored and maintained in place.

You may recall that over the past few years the District has removed asbestos-containing materials as part of the capital improvement program. Such removals have reduced the amount of material on our inventory that needs periodic inspection and monitoring.

Questions regarding the District Asbestos Manage-ment Plan may be address to Mary Beth Fiore at 734-7114.


Fire and annual structural inspections

Annual fire and structural inspections have been performed in the buildings of the Elmira Heights Central School District in accordance with the requirements of the state. The buildings have been declared to be in good and safe condition.

To review copies of the reports, contact the District Office at 734-7114.

Alcoholic beverages

Please be advised that the Elmira Heights Central School District alcohol policy is a "Zero Tolerance Policy." Items that contain any prohibited substance, regardless of the percentage stated, shall violate this policy. For example, all beverages that contain any alcohol shall be deemed to be an alcoholic beverage including, but not limited to, mouthwash, cough medicines and nonalcoholic beers. If there is any question regarding a particular item, request a determination by the principal prior to consumption or bringing to school.


Smoking is prohibited on school grounds at all times

Smoking is not allowed on school grounds or in the buildings of the Elmira Heights Central School District.

If you have any questions regarding this policy, contact Superintendent Mary Beth Fiore in the District Office.


New York State School Pesticide Notification Law

NYS Education Law Section 409A requires that the school district establish a pesticide notification program that ensures that employees and parents are notified prior to the application of pesticides.

The district does occasionally use pesticides within the facilities or on school grounds during the course of normal operations. We attempt to manage pests utilizing the least toxic approach. Applications inside the buildings are always minimal and are specific to the pest.

Exterior pesticide applications are generally limited to spraying aerosols on stinging insects. We do apply weed killers to the interscholastic sports playing fields on occasion.

Under the new law, the district must maintain a list of staff and parents who wish to receive 48 hours advance notice when pesticides will be applied. To receive advance notice of pesticide applications, please submit the attached letter to Mary Beth Fiore.

Once on the list you will receive a notice 48 hours prior to any pesticide application to which the law applies.

In addition, the district will send out a general notice at least four times per year that identifies the dates, locations and materials applied since the last notice.

Questions about the district pesticide program, integrated pest management program, or pesticide notification program can be addressed to Mary Beth Fiore, 734-7114.





Delayed Arrival Plan

The District has a plan to delay the beginning of school by two hours when weather conditions warrant. The two-hour delay is to go into effect when it appears that inclement weather will pass quickly, giving way to weather which will allow staff and students to get to school safely.

When a two-hour delay is called the buildings will open and all staff and students will be expected to arrive two hours later than normal for their building.

Transportation routes will run two hours later than normal and student pick-up will be two hours later than normal.

In the event of a two-hour delay, students may NOT be delivered by parents or guardians to Cohen Elementary until 9:45 a.m., Cohen Middle until 10:10 a.m. and TAE until 10:15 a.m.

If a two-hour delay is called, the following will occur:

  • The delay will be announced on the radio by 7 a.m.
  • Breakfast will not be served at Cohen (lunch will be as normal).
  • Morning BOCES classes will be canceled for TAE students
  • The school day will end at the normal time at each school.
    Transportation home will be at normal times.


Please feel free to contact Todd VanHouten at 739-1358 with questions.


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